Wind Site Office Administrator
We are seeking a highly organised and proactive Site Office Administrator to provide essential administrative support for our client’s project team at their Rhode Island office.
This role will be key in managing site operations, assisting with project coordination, and ensuring smooth day-to-day activities.
Responsibilities of the Site Office Administrator:
- Set up and maintain the site office for the project.
- Provide comprehensive administrative support to the project team.
- Act as the primary point of contact for visitors and deliveries, managing the logbook and ensuring a welcoming environment.
- Introduce new personnel to the site, distribute manuals, and ensure they are informed of key policies.
- Manage lunch orders, office keys, stationary supplies, and decorations for special events.
- Handle documents (scanning, printing, copying), ensuring proper QA procedures are followed.
- Provide IT support, report issues, and maintain an up-to-date inventory of IT equipment.
- Take meeting minutes, book venues, assist with translations/proofreading as needed.
- Organize team events, social activities, VIP visits, and celebrations.
- Book and track safety courses for site personnel in coordination with HSE requirements.
- Manage cost controls, handle invoices, and support procurement related to site utilities and services.
- Assist with visa applications for personnel traveling to the U.S.
Requirements:
- Minimum of 4-5 years of experience in a similar administrative or site office role.
- Strong proficiency in English (both oral and written).
- Preferred candidates with a local address near the site.
Benefit of Working with Visuna:
- A dedicated member of the team responsible for your placements and welfare.
- Some of the best day rates in the industry.
- FREE worldwide insurance and Medevac cover whilst on a placement.
- 24/7 access to our specialist support team.
- Assistance and advice on a range of business topics.
- FREE access to our competency scheme.
- Increased opportunity to potential clients and more placement opportunities.